Key Responsibilities:
Job Title; – People and Culture Officer (Compensation & Benefits)
Manager’s Title; – Senior People & Culture officer
PURPOSE OF POSITION
The purpose of the P& C Officer is to perform a variety of basic personnel related clerical duties associated with Compensation & Benefits, filing and maintaining employment records. Customer service and compliance requirements related to P&C
MAJOR RESPONSIBILITIES
Payroll Administration (30%)
- Prepare and process monthly payroll accurately and within the approved timelines.
- Ensure correct calculation of salaries, allowances, Incentives, statutory deductions, and other benefits.
- Maintain up-to-date payroll records, including new hires, terminations, salary adjustments, and contract changes.
- Ensure compliance with statutory requirements (PAYE, NSSF, WCF, SDL, etc.) and facilitate timely remittance to relevant authorities.
- Reconcile payroll reports with finance records and resolve any discrepancies before payment processing.
Staff Medical & Group life insurance schemes and workplace compensations (15%)
- Manages all medical related issues for VFT – MFB staff and their eligible family members
- Prepares on a quarterly basis and review list of staff and eligible members to be treated under VFT MFB medical facilities.
- Ensure medical insurance registrations for new staff and dependents, update data and share with insurance for service provision
- Receives quarterly medical expenditures from Branches and input in our HR computer package and prepare quarterly departmental/ branch medical expenses.
- Inform insurance on timely benefits upon request and ensure accurate service provision to staff and dependents, eg. Death, paternity and maternity.
Personnel Allowances and Terminal Benefits management (15%)
- Ensure Leave allowance payments and monitor the payments data as per VFT policy
- Timely payments of personnel allowances as per VFT policy, settlements, field, and airtime.
- Conduct accurate calculations of data for staff terminal dues.
Leave Administration (30%)
- Custodian of all staff leave and leave related matters i.e., leave plans, leave approvals, leave advances etc.
- Ensures proper management of leave for VFT – MFB staff as stipulated in the policy
- Coordinates overall leave chart for VFT – MFB staff
- Maintain leave cycles and balance
- Submit monthly leave reports, identify leave taken and pending.
- Processes leave through Aruti for payments
Other P&C Administrative Matters (10%)
- Provides general support services Business Centre on People and Culture issues
- Responds to daily employees’ questions/issues timely and in an appropriate manner.
- Other duties as will be assigned by the supervisor.